Frequently Asked Questions (FAQs) About the ACCT International Conference
Please note that the information provided in this FAQ section is subject to change. External links are provided solely for convenience and informational purposes. ACCT does not endorse or authenticate the content of external websites or subsequent links. For questions regarding the content of external sites, please contact the respective site directly. Click on a question below to see the answer:
General FAQs
Answers to frequently asked questions about the annual conference, registration, and other pertinent logistics.
Where and when is the 2026 annual conference?
The 36th ACCT International Conference and Exposition will be held on February 4th-8th, 2026 in Oklahoma City, Oklahoma, USA. Our host hotel and the Exhibit Hall is in the Omni Oklahoma City.
Where and when is the 2027 annual conference and expo?
The 2027 ACCT International Conference will be taking place in Tacoma, WA. Subscribe to our newsletter and follow us on socials to get the latest updates!
How can I learn more about the host city?
To learn more about the vibrant host city of Oklahoma City, we recommend visiting the Visit OKC website. There, you’ll find detailed information about the city’s various districts, exciting activities, upcoming events, and a plethora of dining and drinking options to explore during your stay. Dive into the local culture, discover hidden gems, and plan your adventure in Oklahoma City with ease!
Where can I find hotel information?
For comprehensive hotel information, we invite you to visit our Host Hotel page. There, you’ll find everything you need to know about our host hotel, the Omni Oklahoma City Hotel, including room rates, amenities, and special offers for event attendees.
Why should I stay at the host hotel?
Staying at the host hotel is crucial for the success of the annual conference. By doing so, you contribute to offsetting the significant costs associated with organizing the event, including venue expenses. When attendees and exhibitors stay at the contracted host hotel, ACCT can fulfill its room obligations, helping to avoid costly penalties known as “attrition fees.” These fees can add up to tens of thousands of dollars, ultimately impacting the overall cost of the event and potentially leading to increased registration and exhibitor fees in the future. Your support in staying at the host hotel ensures the sustainability of the event, providing a high-quality and meaningful experience for all participants and helping foster the growth of our annual conference and expo for years to come. Book your room at the host hotel for a chance to earn one (1) 2027 Full Conference Registration and three (3) nights of event lodging at the Oklahoma City Omni Hotel. Learn more now!
What airport should I use?
For the best airport options, we recommend checking out the three (3) airports available to attendees, including Will Rodgers World Airport, Wiley Post Airport, Clarence E. Page Airport.
What ground transportation options are available from the airport?
To explore ground transportation options from the airport, we recommend visiting the Transportation Options page on the Visit OKC website. There, you’ll find a comprehensive guide to various transportation options available, including taxis, shuttles, rideshare services, and public transportation.
How accessible are the event spaces?
To learn more about the accessibility features of the host hotel we recommend visiting the Property Details page on the Oklahoma City Omni Hotel website. Scroll down the page to find the “Accessibility” section for detailed information about the hotel’s features and services.
What is included in my registration fee?
Your attendee registration fee includes access to the Exhibitor Showcase from Wednesday through Saturday, participation in a wide variety of workshop sessions throughout the event, Open Forum Discussions, Evening Networking Events, and entry to the ACCT Awards Ceremony (with pre-registration). Please note that Certifications, Trainings, Pre-Conference, and Post-Conference Sessions require separate registration and fees, as they are not included in the general attendee registration fee.
How can I learn more about the schedule?
You can find information about the event schedule on our General Conference Schedule. Explore detailed information, like speaker bios and session information, on our Pre-Conference and General Session Schedule to help you plan your conference experience.
How do I register for pre and post-conference events?
To register for Pre and Post-Conference events, please visit the Registration page. There, you’ll find instructions on how to register for these events. For detailed information about this year’s sessions and speakers, click here. We encourage you to explore these resources to secure your spot in the sessions that interest you most as spaces are limited.
Are scholarships available?
Yes, a limited number of scholarships are available. These scholarships cover 100% of the attendee registration fees only and do not include lodging or travel expenses. To be considered, all applications and reference letters must be submitted by the deadline. Please note that individuals who have previously received a scholarship are not eligible. Visit the Scholarship page to learn more and apply.
How do I submit a presentation idea?
To submit a presentation idea, please visit the Call for Presenters page. There, you’ll find instructions on how to submit a session proposal and learn more about what the Workshop Review Task Force and Workshop Coordinators consider when evaluating proposals. We encourage you to explore this resource to help ensure your submission aligns with our conferenceobjectives.
Where can I find session information?
To find detailed session information, including speaker bios and schedules, we invite you to visit our Pre-Conference and General Session Information page. The schedule of events can be found on the General Conference Schedule. These pages are regularly updated to provide attendees with the most current information about the conference agenda, so be sure to check back often for the latest updates.
How do I learn more about becoming a sponsor or exhibitor?
Discover the exciting sponsorship and exhibitor opportunities available for the 2026 ACCT International Conference by diving into our Exhibit and Sponsor page.
Is there an exhibitor directory and exhibitor showcase floor plan available?
Yes, absolutely! To access the exhibitor directory and floor plan, click here. There, you’ll find comprehensive lists of current exhibitors, detailed floor plans highlighting the layout of the exhibitor showcase, and additional information about our valued sponsors. This information is regularly updated to provide attendees with the most current information about the event layout and participating exhibitors.
Where can I register for the Inspector Certification Exam (ICE) or find other testing opportunities?
You can register for the Inspector Certification Exam (ICE) and explore additional testing opportunities by visiting the Inspector Certification page on the association website. ICE testing will not be happening at the annual conference. All ICE testing will be facilitated virtually. For more information contact Heather at Heather@ACCTinfo.org.
Should I register first or get lodging first?
Great question! While conference space is not limited, hotel room availability can fill up quickly, especially at our host hotel. We recommend considering both factors when planning your trip. Keep in mind Early Bird Registration discounts and other pricing deadlines for registration that may influence your decision. Evaluating room pricing and availability against potential savings from registration discounts can help you make the best choice for your budget.
I am having trouble accessing or using the registration system. What should I do?
If you’re experiencing difficulty accessing or using the event registration system, don’t worry, we’re here to help! Please reach out to our event team for technical support with the registration system. Our team is more than happy to assist you to help ensure that you can successfully complete your registration process hassle-free.
I completed my registration and didn’t receive a confirmation email. What should I do?
If you’ve completed your registration but haven’t received a confirmation email, we understand your concern. Please reach out to our event team to ensure that your registration was successfully processed. Our team will be happy to assist you and provide you with a copy of your confirmation email.
What should I pack or bring?
When preparing for the ACCT International Conference, it’s essential to pack thoughtfully to ensure a successful and enjoyable experience. Here’s a list of items to consider when planning and packing:
- Dress for Confidence: Attendees at the annual conference come from diverse backgrounds and professions, so there’s a wide range of attire styles. Whether you prefer business formal, business casual, outdoor professional, or outdoor enthusiast attire, we encourage attendees to dress in a way that makes you feel confident and comfortable.
- Comfortable Shoes: With event days involving a lot of walking between sessions, workshops, and networking events, comfortable shoes are a must-have. Choose footwear that provides adequate support and cushioning to help keep your feet happy throughout the day.
- Layers: Be prepared for present and predicted weather conditions in the host city by bringing appropriate layers. This allows you to adjust your clothing to stay comfortable as temperatures fluctuate throughout the day’s events.
- Note-Taking Methods: Bring your preferred note-taking method, whether it’s a notebook and pen, a tablet, or a laptop. Sessions and workshops often provide valuable insights and information that you’ll want to capture for future reference.
- Business Cards: Networking is a significant aspect of the annual conference, so don’t forget to bring plenty of business cards to exchange with fellow attendees, presenters, and exhibitors. We encourage attendees to consider digital options to promote a sustainable event experience.
- Resumes: If you’re a job seeker, consider bringing copies of your resume to share with potential employers while you’re networking.
- Job Listings and Applications: Hiring managers attending the annual conference may consider bringing job listings and job applications if you’re seeking employees.
- Reusable Water Bottle: Stay hydrated throughout the event by bringing a reusable water bottle. Many venues offer water stations where you can refill your bottle, reducing waste and keeping you refreshed.
- Donations to the Raffle: Consider bringing items to donate to the Raffle, which raises funds for the scholarship program. Your contributions help support attendees who may otherwise be unable to attend.
- Anything Else: Think about any additional items that will enhance your annual conference and expo experience, such as a backpack, snacks, chargers for electronic devices, a portable phone charger, and personal care items.
By packing thoughtfully and considering your needs and preferences, you’ll be well-equipped to make the most of your time at the ACCT International Conference.
Can I bring my child?
We understand that childcare arrangements can sometimes be challenging, so we aim to make attending this event as accessible as possible for everyone. Please contact Events@ACCTinfo.org to discuss available options.
Can I bring my pet?
We understand that pets are part of the family for many attendees, and we strive to accommodate their needs as best as possible. While personal pets are generally not allowed in conference and exhibit spaces, we do welcome them during unstructured times, subject to the policies of the venue. Registered service animals that are trained to perform specific tasks to assist individuals with disabilities are welcome to accompany their registered owners to all events and spaces in accordance with ADA guidelines.
Please note that there may be restrictions and additional fees associated with bringing pets to the conference venues. We encourage attendees interested in bringing their pets to review the pet policies of the host hotel to ensure compliance with any requirements or restrictions.
Can I bring non-attendees/guests?
Absolutely! We encourage attendees to bring along friends or family members to explore the host city and enjoy their company during downtime. However, please keep in mind that only registered attendees with valid attendee badges will be permitted to access conference spaces and participate in attendee events. If your guest is interested in attending any sessions or events, they will need to register and receive an appropriate attendee badge. This ensures compliance with event policies and helps us maintain the integrity of the event. There are opportunities to earn discounted registration by Volunteering.
If you have any further questions about bringing non-attendees or guests to the conference, please don’t hesitate to reach out to our event team for clarification. We’re here to help make your annual conference experience as enjoyable as possible for you and your guests!
What are the expected temperatures in the host city?
The expected temperatures in our host city can vary. The average annual temperature is 60 degrees Fahrenheit / 16 degrees Celsius. There is an average rainfall of 33.6 inches / 85.3 centimeters and average snowfall of 9.7 inches / 24.6 centimeters per year. Because the normal storm paths that tract across most of the US bypass the Oklahoma City area, prolonged periods of bad weather are almost unheard of. But it’s always a good idea to check the current forecast closer to the event dates. To get a better idea of what to expect and bring, we recommend visiting the Weather page of the Visit OKC website.
What is the appropriate dress for the annual conference and expo?
At the annual conference, we see a wide range of attire—from business formal to business casual, outdoor professional to outdoor enthusiast, and everything in between. We encourage attendees to dress for confidence. (Whatever that means to you!) As event days often involve a lot of walking, wearing comfortable shoes is highly recommended. Attendees should also plan and prepare for present and predicted weather conditions.
Is there event-related social media available?
Yes, there is! We create a dedicated Facebook group for each annual conference, exclusively for attendees. This group offers a platform for attendees to connect, request rooms or roommates, recruit team members for Harnessing ACCT, and get real-time updates and information about the event from the Conference Work Group throughout the event.
Although I would like to attend, there are circumstances preventing this kind of trip and/or participation. Is there another way I can get involved?
We completely understand that circumstances can sometimes prevent attendance at our conference, but there are still plenty of ways to get involved and support our community!
- Support the Conference: If you’re unable to attend the annual conference but still want to contribute, we encourage you to consider donating items to our Raffle or funds to support our scholarship program. Your generosity helps make professional development opportunities accessible to individuals who may otherwise be unable to attend.
- Support ACCT: If you’re interested in getting involved with our organization beyond the annual conference, we invite you to explore the various volunteer opportunities available through the association. There, you’ll find information about these volunteer roles and how you can make a meaningful impact within our community.
- Check the Event Calendar: Be sure to check out our Events page to stay updated on upcoming events and initiatives. From workshops to networking opportunities, there are plenty of ways to engage with our community and contribute to our shared mission of promoting excellence and safety in the challenge course industry.
- Have Another Idea? That’s fantastic! We’d love to hear from you. Please feel free to reach out to the ACCT Staff. We appreciate your creativity and enthusiasm for contributing to our community!
No matter how you choose to get involved, we appreciate your support and dedication to our community!
What if I need help with something else?
For any additional questions or assistance regarding your trip to the ACCT International Conference, feel free to reach out to our event team.
International Attendee FAQs
Understanding that international travel can be complex, here are the answers to frequently asked questions from international attendees, exhibitors and sponsors about conference logistics, expectations, and tips for maximizing the event experience:
Do I need a visa in order to attend the annual conference?
Generally, a citizen of a foreign country who wishes to enter the United States must first obtain a visa. The type of visa required depends on the purpose of your visit and your country of citizenship. We recommend visiting the US Department of State’s website to learn more about the following:
- Types of Visitor Visas
- Rules and Regulations
- Currently Estimated Processing Timelines
- Application Materials and Process
- Interview Process
- Additional Resources
Remember: A visa allows a foreign citizen to travel to a U.S. port-of-entry (generally an airport) and request permission to enter the United States. A visa does not guarantee entry into the United States. The Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP) officials at the port-of-entry, have authority to permit or deny admission to the United States. If you are allowed to enter the United States, the CBP official will provide an admission stamp or a paper Form I-94, Arrival/Departure Record. Learn more at the CBP website.
What travel documents will I need?
International attendees traveling to the United States for the conference and expo will need to ensure they have the following travel documents ready for the visa application process:
- Passport: Ensure your passport is valid for travel to the United States. Your passport must be valid for at least six months beyond your period of stay in the United States, unless exempt by country-specific agreements. Each individual who needs a visa must submit a separate application, including any family members listed in your passport.
- Nonimmigrant Visa Application (Form DS-160): Complete the Nonimmigrant Visa Application Form DS-160 online and obtain the confirmation page.
- Application Fee Payment Receipt: If you are required to pay the visa application fee before your interview, ensure you have the payment receipt ready.
- Photo: Upload your photo while completing the online Form DS-160. If the photo upload fails, you must bring one printed photo in the format explained in the Photograph Requirements.
Attendees should note that there are several steps to apply for a visa, and the order of these steps and how you complete them may vary by U.S. Embassy or Consulate. We recommend consulting the instructions on the U.S. Embassy or Consulate website where you will apply to learn more about the visa application process. Additionally, attendees should review the instructions for how to apply for a visa on the website of the U.S. Embassy or Consulate where they will apply. Additional documents may be requested to establish if you are qualified. For example, additional requested documents may include evidence of:
- The purpose of your trip.
- Your intent to depart the United States after your trip.
- Your ability to pay all costs of the trip.
Evidence of your employment and/or your family ties may be sufficient to show the purpose of your trip and your intent to return to your home country. If you cannot cover all the costs for your trip, you may show evidence that another person will cover some or all costs for your trip.
Do I need a letter of invitation?
Not all countries will require a letter of invitation to attend the annual conference and expo. We recommend consulting the instructions on the U.S. Embassy or Consulate website where you will apply to learn if you will need a letter of invitation for your visa application.
If you need a letter of invitation to attend the conference, please email the event team at events@acctinfo.org. Be sure to include your full name, affiliation, contact information, and any other details that may be required for the letter.
What should I list as the purpose of my trip?
If you are only coming to the United States to attend the conference and expo, the purpose of your trip should be stated as attending the “ACCT International Conference.”
If you are adding other activities to your trip, we recommend visiting the US Department of State’s website to learn more about how to explain the purpose of your trip on your visa application.
Who should I list as my point of contact in the United States?
If you are only coming to the United States to attend the conference, your point of contact should be listed as the “ACCT International”.
If you are adding other activities to your trip, we recommend visiting the US Department of State’s website to learn more about who to list as your point of contact on your visa application.
How can I prepare for Customs and Immigration?
Familiarize yourself with the customs and immigration procedures at your departure and arrival airports to expedite the process. Ensure you have all necessary documentation and declarations ready for inspection. Watch this video from the U.S. Customs and Border Protection to learn more.
Are there any travel or health advisories right now?
The Centers for Disease Control and Protection maintains a list of Travel Health Notices (THNs) to inform travelers about global health risks during outbreaks, special events or gatherings, and natural disasters, and to provide advice about protective actions travelers can take to prevent infection or adverse health effects. Keep an eye on these advisories, health and safety guidelines, and any updates related to COVID-19 protocols for international travelers to help ensure a smooth and safe journey.
What language support services are offered at the conference?
ACCT recognizes the diverse linguistic backgrounds of our international attendees and seeks to provide language support services whenever possible. While not all sessions may be available in multiple languages, some sessions may offer co-translations where the speaker delivers the content in one language while another individual provides simultaneous translation into another language.
We strive to foster a culture of inclusion at our international conference and expo, and welcome feedback and suggestions from attendees regarding language support services. If you have any ideas or specific requests for language services that would enhance your conference and expo experience, please don’t hesitate to reach out to the event team. We are committed to ensuring that all attendees have the opportunity to fully engage with the conference content and discussions.
What if I need help with something else?
For any additional questions or assistance regarding your trip to the ACCT International Conference, feel free to reach out to our event team.
Contact Us
Thank you for your interest in the ACCT International Conference! We’re here to assist you with any questions or inquiries you may have. Please feel free to reach out to us using the contact information below, and we’ll be happy to assist you.
- General Inquiries and Registration Support: ACCT Event Team – events@acctinfo.org.
- Workshop, Session, and Presenter Support: Workshop Coordinators – workshops@acctinfo.org.
- Volunteer Opportunities and Support: Service Crew Coordinators – servicecrew@acctinfo.org.
- Exhibitor and Sponsor Inquiries and Support: Brittany Humphrey – events@acctinfo.org.
- ACCT and Membership Inquiries: Call us at +1 (303) 827-2432 or send us a message.
Stay Connected
Join the official conference Facebook group linked below to stay updated on all the latest news, announcements, and discussions surrounding the conference. This is the perfect place to connect with fellow attendees, request roommates or transportation assistance, and get excited about everything the conference has to offer.
Follow us online to get all the latest updates and announcements: